Terms and Conditions

Terms and Conditions

Bookings

1.1 Your booking is not confirmed until you receive a booking confirmation letter or email from us after the initial deposit is paid.

1.2 By placing an order with us either verbally or via e-mail regardless of whether a booking form has been returned or deposit paid it is deemed that the customer has read, understood, fully agreed to and is bound by all our terms and conditions of hire.

1.3 In the event that Fotoboothevent is not ready to commence at the agreed time due to our fault, then we will still operate the agreed hire period by extending the finishing time of the hire (venue permitting). In the event that the hire does not start at the agreed time, as setup has been delayed due to any unforeseen circumstances that are no fault of Fotoboothevent, then the hire will still end as per the agreed time on booking form. In the event that we have set up in time but the hire does not start at the agreed time due to over running of previous activities by you or venue, the hire will still end as per the agreed time on booking form.

1.4 Fotoboothevent cannot be held responsible for any circumstances that may prevent us from attending your event; these may include but are not limited to severe weather conditions, traffic delays, breakdown of our vehicles, sickness or equipment failure. In the case that we cannot attend or fulfil your hire due to events beyond our control we will contact you or the venue as soon as possible. In these instances our liability will be limited to refunding all of monies paid, plus up to 25% discount on your next booking.

Prices, Deposit & Balance Payments

2.1 All hires are subject to a deposit of £50 (Deposit is non-refundable).

2.2 The remaining balance to be paid in full and cleared 30 days prior to the event start date. If the operator uses the equipment for a time period in excess of the service period agreed, the coverage in rental time will be discussed with the client and must be paid before additional hours are provided.

2.3 Advertised prices are subject to change without prior notification.

2.4 Fotoboothevent reserves the right to charge interest on all overdue accounts at 2% above its banker’s current interest rate

Cancellations

3.1 Any cancelled order is subject to the following cancellation charges:

Within 8 weeks prior to event 20% of order value

Within 6 weeks prior to event 50% of order value

Within 4 weeks prior to event 100% of order value

Equipment

4.1 Fotoboothevent reserves the right to substitute hired equipment with equipment of a similar type and value without notice in the event of previous damage or loss of booked equipment.

4.2 All sizes quoted are approximate.

4.3 All goods remain the property of Fotoboothevent at all times.

4.4 Fotoboothevent reserve the right to amend or alter any product specifications without prior notice.

Site Location, Facilities & Conduct

5.1 Hired equipment will be set up in one location only as agreed on arrival and will not be moved once set up. Please ensure there is sufficient space at your venue to set up the photo booth. An idle charge of £35 per hour is payable if you wish us to setup the photo booth and then wait until your event starts.

5.2 Please ensure that you have obtained permission at your venue to use the photo booth.

5.3 Please inform us of any circumstances that would make setting the booth up more demanding, including going upstairs, long distances from unloading area to venue etc. We allocate a set period of time for setting up our equipment at your venue which is included within your price, but if there are any complications that are not made known to us beforehand then unfortunately this will come out of the run time. If no access is available on arrival then Fotoboothevent can refuse the booking and the client will lose any money paid.

5.4 The client is responsible for ensuring that suitable security and crowd control measures are in place prior to start of event.

5.5 Fotoboothevent reserves the right to cease operation and remove hired equipment from site if at any time a representative of the company feels that guests or clients conduct endangers the safety of the guests, clients, themselves or the safety of the hired equipment. In such cases no refund will be given and full contracted fees will be due to the company.

5.6 Fotoboothevent reserves the right to refuse guests admission into the photo booth if our staff feels they are too unruly or too intoxicated.

5.7 No food or drink is to be consumed in the photobooth at anytime during the event.

5.8 Children must be accompanied by an adult at all times when using the photobooth.

5.9 The client must ensure that there is direct access to the venue for all Magic Mirror bookings, this means no steps or rises on doors, if the client fails to check this prior to booking and is only found out by our staff on or before event day then no refund will be given and full contracted fees will be due to the company.

5.10 LOVE letters charges are for a period starting at 12 noon on any given date until 12 midnight of the same date and the client is responsible for ensuring the venue are aware of this. Any additional hours for the LOVE letters after midnight has to be agreed with Fotoboothevent at least one week prior to the event date and an additional charge of £20 per hour is payable.

Liability & Insurance

6.1 The client agrees to cover the company for any damage or theft of the company’s equipment whilst on hire.

6.2 Fotoboothevent accept no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

All other terms and conditions

7.1 Fotoboothevent may use any of the photographs from your event for suitable means; this includes but is not limited to advertising and promotional material either in print or on the internet. Attending your event would mean you agree and permission has been granted to do so by yourselves and your guests.

7.2 By hiring a photo booth from Fotoboothevent means you agree to all of our Terms and Conditions.

Please contact us if you are unclear on any of our terms and conditions before you book a booth for your event. We are only too happy to answer any questions you may have.